Remote board meetings are virtual versions of face-to-face meetings, where you can meet other attendees via an easy-to-use, secure online platform. Instead of wasting time and cash on travel expenses your team can attend the meeting from the comfort of their workplace or at home.
The first step to having a successful remote board meeting is deciding on the most effective video conference software that’s safe, accessible and loaded with useful tools. Once you’ve found the right one, make sure to conduct a test session prior to the meeting to ensure all participants are comfortable with the program and can begin quickly.
It’s also a good idea to review the specific rules and regulations of your state regarding remote meetings. There may be legal limitations, so make sure to consult your board’s administrator or lawyer prior to arranging meetings.
Another piece of etiquette for virtual meetings that’s worth considering is to turn off your microphone when you’re not talking so that other participants can be able to hear your conversation more clear. This also helps to keep the meeting on track by avoiding unnecessary interruptions which can result in frustration for everyone involved.
Final tip: Before you begin, make specific goals and time limitations. This way, you’ll keep the call on schedule and complete every item on your agenda. This will help you keep your remote board members more active and focused throughout the meeting.