A board of directors is a fantastic method to ensure that your business is run efficiently and decisions made in a fair, open manner. To be effective, the board should be active in its members and present at every meeting. Infrequent attendance at meetings can lead to a loss in productivity and a decline in effective leadership. Here are some suggestions to improve your board meeting.
Plan ahead: Make sure that the board members have received pertinent information, including financial statements, reports and background materials prior to the day of the meeting. This will allow them to be prepared with well-thought-out questions. Notifying the board members early gives board members time to check their schedules and confirm they are free to attend.
Start promptly: Begin your meeting with a short call to call the meeting to order and confirm that there is the quorum. This will demonstrate to the board that it respects everyone’s time.
Create a clear procedure to make decisions. A clear method for making decisions helps keep the discussion on track, and helps to prevent the distraction of tangents that could disrupt or derail the discussion.
Encourage active participation. It isn’t easy to create an environment which everyone feels at ease sharing ideas and opinions. Chairpersons have a major part to play in that they can promote participation by inviting input from all sides and encouraging balanced and constructive discussions. They can also set ground guidelines for discussion, in order to encourage short remarks and equal time for all participants.
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